Malaysia Tenancy Agreement Guide and Download

A Tenancy Agreement should have the property details, rental amount and deposits, tenancy period and renewal option, landlord's responsibilities, tenant's obligations, house rules, prohibitions and limitations, as well as how to solve disputes.
Tenancy Agreement, Tenancy Agreement Malaysia, Rental Agreement, Tenancy Agreement Sample

Klik sini untuk versi BM.

 

Tenancy Agreement: Its importance to Landlords and Tenants/Renters

There are instances where verbal agreements are so much more easier than creating a contract; and there are homeowners and property investors who rent out their premises based only on verbal agreements.

They seal the deal with a handshake, foregoing a written contract due to the complexity and added cost of consulting a legal expert.

While this practice is convenient and easy, it is strongly inadvisable because in case of any dispute, resolving legal disputes will get complicated.

This is particularly evident if the landlord and tenant have a conflicting recollection of the terms of rental.

Verbal contracts also often don’t cover some details like how much must the tenant pay if they damage or destroy the furniture or parts of the house.

 

What is a Tenancy Agreement?

Tenancy Agreement, Tenancy Agreement Malaysia, Rental Agreement, Tenancy Agreement Sample

This is a legal covenant between a landlord and tenant that outlines the duties and obligations of each party during the tenancy period.

It also provides a detailed description of the property being rented out, along with its furniture, fixture and other amenities.

To make the document as comprehensive as possible, landlords are advised to engage an attorney to draft a Tenancy Agreement, while potential tenants can consult their own lawyer to scrutinise the contract and ask for revisions before mutually agreeing to a final version.

However, hiring an attorney to create a tenancy contract can be costly, so many Malaysian landlords opt to draft their own tenancy agreement and ask would-be tenants to acquiesce to it.

Please note that currently there are no federal rules that regulate the scope and delimitation of a tenancy agreement.

This means either the landlord or the potential tenant can add many terms and conditions, making the contract more advantageous to either party.

Download your sample copy of Tenancy Agreement Malaysia here!

Tenancy Agreement, Tenancy Agreement Malaysia, Rental Agreement, Tenancy Agreement Sample

 

What should both parties include in their Tenancy Agreement?

There are many things that need to be specified in a tenancy contract. They should be carefully worded to make sure that the meaning is clear to avoid any misinterpretation.

But fundamentally, a Tenancy Agreement should include the following:

1. Property Details: 

Indicate what kind of house is being leased and where it is located. In non-landed properties like condominiums, specify the unit number.

Also, make it clear if you’re renting out the entire flat or just a portion of it like a room.

It’s also advisable to indicate the state of the property – is it lacking fixtures, furniture and appliances?

Or will it come with such like refrigerator, air-conditioning unit and cooking ware? If the latter is true, the landlord needs to include an inventory in the agreement, and the tenant needs to confirm and reconfirm the existence and condition of these items before signing.

2. Rental Amount and Deposits:

State the exact monthly rent the tenant needs to pay, along with the payment’s due date and how it should be paid (e.g. cash, bank deposit, or wire transfer).

Also indicate the amount for the Earnest Deposit, Security Deposit and Utility Deposit.

3. Tenancy Period and Renewal Option:

Specify the date when the deal is signed as well as the starting date of the rental period and when it will it end.

You may also add clauses giving the tenant the right to renew or extend the tenancy for a certain period, subject to certain conditions.

Tenancy Agreement, Tenancy Agreement Malaysia, Rental Agreement, Tenancy Agreement Sample

4. Landlord’s Responsibilities:

These include payment of annual property tax to the relevant authorities; insure the property and pay insurance premiums; as well as make sure that the furniture and appliances provided are in good working condition.

5. Tenant’s Obligations:

These include paying the rent and utilities on time; maintain the furniture, appliances and interiors; informing the landlord of problems and structural defects, as well as abide with condominium rules and the landlord’s rules.

6. House Rules, Prohibitions and Limitations:

Outline what the tenant is not allowed to do. For instance, tenant is not permitted to sublet the premises or any part of it to a third party.

The unit can only be used for residential purpose, so the occupant cannot run a commercial business there.

Explicitly ban the conduct of vices and illegal activities like gambling and drugs, as well as not to do anything that will jeopardise the property’s insurance coverage.

Prohibit any renovation in the property. The landlord may also add limitations like the home can only be used by one family or a certain number of individuals.

7. How to Resolve Disputes:

This section contains the dispute resolution process, in the event that the tenancy agreement does not state some issues, or there are misinterpretations or misunderstandings between the landlord and tenant on certain clauses and terms in the contract.

 

What are the deposits tenants need to pay and how much do they cost?

Tenancy Agreement, Tenancy Agreement Malaysia, Rental Agreement, Tenancy Agreement Sample

Besides the monthly rent, landlords usually require tenants to pay the Earnest Deposit, Security Deposit and Utility Deposit.

1. Earnest Deposit

This is the money paid to reserve the rental unit so that the property owner won’t lease it to other would-be tenants for the next seven days.

This is typically equivalent to one month’s rent, and can be kept in escrow by a real estate agent.

This is usually given to the landlord along with the tenants “letter of offer”, a one-page document that expresses the latter’s intention to rent a specified property.

When the tenancy officially starts, the Earnest Deposit is usually utilised as rental payment for the first month of occupancy.

NOTE: It may even be given back to the tenant, or considered as the Security Deposit.

2. Security Deposit

Consider this as a bond that will be waived in favour of the landlord in the event that the occupant breaches the tenancy agreement, like vacating the premises earlier than agreed.

But if the tenant fulfils the contract and there are no issues throughout the tenancy, the entire amount is refunded when the tenancy ends.

This is typically equivalent to two months’ worth of rent, and if the tenant runs away from the deal, this can be used as payment for cleaning and repairing damages, as well as replacing fittings, appliances and keys.

3. Utility Deposit

Its purpose is to pay any outstanding utility bills that have not been paid at the end of the tenancy period, like water, power, gas and sewerage.

This is typically 50% of the rental rate for one month (although there are some cases where the landlord may choose to collect one month's rental, if the half month amount is too low).

IMPORTANT: Please note that the Security Deposit and Utility Deposit are given to the landlord upon inking of the Tenancy Agreement.

 

How much does the Stamp Duty for a Tenancy Agreement cost?

When the landlord and tenant are both satisfied with the tenancy contract, both of them need to sign it as well as all pages of the agreement.

Tenancy Agreement, Tenancy Agreement Malaysia, Rental Agreement, Tenancy Agreement Sample

Each party also needs a witness to ink the deal as well as all of its pages.

Although both parties have signed the deal, it is still not yet a legally binding document or admissible in court unless it is stamped by the Malaysia Inland Revenue Authority or Lembaga Hasil Dalam Negeri Malaysia (LHDN).

But before it is sealed by LHDN, you need pay the Stamp Duty. Accordingly, you will be asked by staff at the nearest LHDN office to submit two application forms – PDS 1 and PDS 49(A).

Basically, the Stamp Duty for Tenancy Agreements spanning less than one year is RM1 for every RM250 of the annual rent in excess of RM2,400.

For contracts that are signed for anywhere between 1 to 3 years, the stamp duty rate is RM2 for every RM250 of the annual rent in excess of RM2,400.

And if the Tenancy Agreement has been signed for more than 3 years, the stamp duty rate will be RM3 for every RM250 of the annual rent in excess of RM2,400.

For instance, the monthly rental for a one-year tenancy is RM2,000, so the annual rent is RM24,000. The formula for calculating that Stamp Duty will be:

RM24,000 - RM2,400 = RM21,600
RM21,600/250 X RM1 = RM86.4 in Stamp Duty

Experts say that it is advisable to ask the staff at LHDN to stamp the respective original copies of the tenancy contract for the landlord and tenant, as well as property agent if one brokered the rental deal.

Stamp Duty And Administration Fee For Tenancy Agreement

Relevant Guide

Stamp Duty And Administration Fee For Tenancy Agreement

 

Below is an example of stamped Tenancy Agreements:

Stamped Tenancy Agreement

 

For a quick and easy guide, below is the typical rental process:

  1. Would-be tenant visits to check property and confirms the rent and deposits that need to be paid.
  2. If the potential tenant is satisfied with the property and the rates, the Landlord will give a “Letter of Offer” to the Tenant, whereby the Tenant will need to provide an Earnest Deposit.
  3. Both parties need to sign the Tenancy Contract within seven days of paying the Earnest Deposit. They also need witnesses to affix their signature. Upon inking the deal, the occupant needs to pay the Security Deposit and Utility Deposit.
  4. Lastly, the signed Tenancy Agreement is stamped by LHDN.

 

Learn More About Freehold, Leasehold and Bumi PropertiesStrata Management Act 2013Strata & Individual TitlesReal Property Gain Tax, and The Differences Between SoHo, SoFo And SoVo. Otherwise Check Out PropertyGuru's Guides For More Useful Information.

Read Next

Feedback